Intake forms not completed…

Insurance not verified…

BCBAs buried in prep work…

Cases invisible in the pipeline…

Revenue arriving weeks late…

The solution to this pain…

First-Contact-to-Authorization Platform for ABA Providers

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The Front-End Gap Costing You Time and Revenue

Most ABA providers have optimized billing — but everything before authorization is still manual, fragmented, and invisible.

Back-End ✓ Mature

✓EHR platforms (CentralReach, Rethink, etc.)
✓RCM vendors + claims automation
✓Denial management workflows
✓Revenue analytics dashboards

Front-End ✗ Stuck in 2010

✗Intake spread across CRM, email, and PDF forms
✗Staff chasing missing documents across email, phone, and PDFs
✗BCBAs manually reconstructing intake data before every assessment
✗Authorization tracking in spreadsheets
✗No real-time visibility into where cases are stuck

This is where 3–6 BCBA hours per assessment are lost — and where revenue is delayed or never realized.

Why What You’ve Tried Hasn’t Fixed It

These were the only options that existed — until now.

Manual + Patchwork

Word forms, email, spreadsheets

✗Data locked in PDFs — nothing flows downstream
✗No visibility into where any case stands
✗No audit trail — you cannot prove who did what, when
✗BCBAs reconstruct information from scratch every time
✗Cycle time is invisible and unmanaged

Highly Configured CRM + Form Filler

Time intensive to build, you support in prod

✗Captures the form — stops there
✗Data doesn’t flow into assessment prep
✗No cycle time measurement or bottleneck tracking
✗No payer-specific submission logic
✗No BCBA time recovery — prep still manual

Your EHR’s Intake Module

CentralReach, Rethink, etc.

✗Bundled inside a platform you’d have to fully replace
✗Authorization is an afterthought, not the focus
✗3–6 month implementation to access any benefit
✗Intake forms don’t flow into assessment instruments
✗Front-end cycle time still unoptimized

What This Is Costing You

3–6
hrs
BCBA time lost every assessment
Reconstructing intake data that should be pre-organized
1–3
wks
Authorization delays slow everything down
Delayed authorization — and delayed revenue start
Thousands
of dollars
Sitting in your pipeline — not billing
No timestamps. No ownership. No control.

And most providers have no system to fix it. These losses compound across every patient entering your pipeline.

What Control Actually Looks Like

Every patient. Every stage. Real time. One view.

Mia Anderson  ·  Progress View
✓
Enrollment
✓
Intake 1
✓
Intake 2
✓
History & Needs
✓
Assessment Date Set
○
Treatment Plan
○
Payor Submission
○
Payor Approval
✓ Complete○ Pending

“I guess there’s no more hiding then.”

— Actual BCBA feedback after starting to use AuthReady™

When stages are visible, they don’t get ignored. Visibility alone compresses cycle time — because it creates accountability.

Introducing AuthReady™

A purpose-built authorization cycle system that takes ABA providers from first family contact through payer approval — in one connected, visible workflow.

Input

Structured Intake & Compliance

Every family enters a structured, trackable pipeline the moment they inquire

All PHI stored in HIPAA-compliant systems with proper BAAs — audit-ready from the first intake

Processing

Automation & Data Flow

Signed documents auto-organized by patient the moment they’re completed

Data standardized and structured automatically

Output

Clinical Readiness & Visibility

BCBAs open a pre-built clinical summary at assessment time — intake data is already there, zero re-entry

Every case visible from first contact to authorization received

From First Inquiry to Authorization — Automatically

No spreadsheets. No chasing documents. No re-entry.

1
Inquiry Captured
Pipeline starts the moment a family reaches out
2
Structured Intake Sent
Digital forms delivered — no manual follow-up
3
Patient Record Created
Documents auto-organized — no filing or chasing
4
Clinical Summary Ready
Pre-organized intake data — ready when BCBA opens
5
Assessments Auto-Populated
FAST / QABF / MAS-II pre-filled — no re-entry
6
Clean Submission
Payer-ready submission — complete and compliant
✓
Authorization Approved
Therapy begins and billing starts immediately

AuthReady™ ends at Authorization Received — then your EHR takes over for billing, collections, and ongoing clinical care.

What Your BCBAs Get Back

WITHOUT AuthReady™

3–5 hrsHunting intake data across emails, PDFs, and scattered folders
1–2 hrsRe-entering the same intake data into multiple formats
1–2 hrsFiguring out payer requirements and chasing missing documents
~6 hrsPer assessment spent on non-clinical prep work

WITH AuthReady™

< 5 minComplete intake summary — organized and ready
< 15 minData entered once — automatically structured for all uses
< 10 minPayer requirements pre-mapped — everything ready for submission
3–6 hrsRecovered per assessment — every time, every month
18days

First family contact to authorization submission

Measured in a live ABA practice. Real patients. Real payers. Not a projection. Not a target. A result.

Industry baseline
28–42
days — intake through auth submission
AuthReady™ reference customer
18
days — one connected workflow

That’s 2–4 weeks faster than industry norm — on the stages your team controls.

Assessments Built In — No Copy/Paste Required

The Copy/Paste Tax

1.Assessment runs in a separate tool — paper, Excel, or standalone app
2.Results manually transcribed or copy/pasted into the EHR
3.Transcription errors introduce clinical documentation risk
4.Gap between the assessment event and the record creates audit vulnerability
5.Treatment plan built separately, pulling from multiple sources

With AuthReady™ — Assessment IS the Record

FAST
Functional Analysis Screening Tool
16 questions
QABF
Questions About Behavioral Function
25 questions
MAS-II
Motivation Assessment Scale II
51 questions

Results captured natively — structured, databased, and flowing into the treatment plan. No transcription. No gap. No risk.

Not a Pilot. Not a Prototype. Built in Production.

This isn’t borrowed from another industry. It was built inside yours.

—Built inside a live ABA practice from Day 1 — not designed around a theoretical workflow
—BCBAs used it on real patient cases and told us what worked and what didn’t
—Every feature traces back to a specific problem that was breaking the workflow
—Not shipped to market until it solved the problems it was built to solve
—The configuration isn’t a hidden cost of ownership — it was done before the product existed
Live
Production
Families. Payers. Real authorizations.
18
Days, first contact to auth
Measured in production.
Zero
Manual data re-entry
Intake flows to assessment.
End-to-End
Full cycle visible
Inquiry through payer approval.

Up and Running in 30 Days — Not 6 Months

No heavy IT lift. No complex integrations. Live in weeks with full support.

Week 1–2System Setup — Done For You
✓CRM configured for you (yours or ours)
✓Intake forms branded and deployed
✓Secure document storage set up automatically
Week 3–4Go Live — With Your Team
✓Staff training (intake + BCBAs)
✓First patients flow through system
✓Live support during rollout
First 60 DaysFull Adoption — Measured Results
✓All new intakes run through AuthReady™
✓No parallel workflows — everything runs through AuthReady™
✓Results tracked and reviewed together

We change how authorization gets done — by removing the manual work your team is stuck doing today.

Works Alongside What You Already Have

No other platform is dedicated to first contact-to-authorization. Every platform that touches any part of this workflow bundles it inside a full EHR.

Every Other Platform

✗Intake is a bundled feature inside a full EHR — you cannot buy the front-end piece separately
✗To access any authorization benefit, you must replace your entire EHR — billing, scheduling, and clinical documentation included
✗Implementation takes 3–6 months with data migration and retraining
✗Authorization is not their focus — it’s an afterthought in a billing and scheduling platform

AuthReady™

✓The only platform dedicated exclusively to first contact-to-authorization — this is all we do
✓Stops at authorization received — your EHR handles everything downstream, completely unchanged
✓Live in 30 days alongside CentralReach, Theralytics, or any EHR — no migration, no disruption
✓No commitment beyond the front end — add the capability you need without touching what already works

No migration. No replacement. No downstream commitment. Just the capability your pipeline has been missing.

What Fragmented Pre-Authorization Workflows Cost You in an Audit

The Environment

Federal auditors flagged $56M in improper ABA payments in a single state

Medicaid ABA spend grew 1,800% in 4 years — payer scrutiny is now intense

Denials and clawbacks are becoming more common, not less

Your Vulnerability Today

Manual intake means no timestamps, no audit trail — you cannot prove who did what, when

Documents in scattered folders cannot be reconstructed quickly under audit pressure

Incomplete intake is one of the top causes of denials and clawbacks

What AuthReady™ Creates

Complete timestamped audit trail on every action, every stage, every patient

Role-attributed sign-offs — who verified insurance, confirmed auth, approved eligibility

All PHI centralized, retrievable, and audit-ready from Day 1

Ready to Get Started?

See how AuthReady™ compresses your authorization cycle and gets therapy started sooner.

Schedule a Time to Talk
sgalen@abaintake2treatment.com|(215) 259-8403